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Terms & Conditions

1. Introduction

1.1. Agreement to Terms

These Terms and Conditions ("T&C") govern your registration, attendance, and/or participation at the Banking CEE Expo 2023 (referred to as the "Event"). By registering for the Event, you acknowledge that you have read, understood, and agree to be legally bound by these T&C. If you do not agree with any part of these T&C, please refrain from registering, attending, or participating in the Event.

1.2. Organizer Details

The Banking CEE Expo 2023 is organized by CONNECTIVA s.r.o., a company registered under the laws of the Czech Republic with company registration number 09821571, and having its registered office at Husinecká 10, 130 00, Prague, Czech Republic (referred to as the "Organizer").

1.3. Event Details

  • Event Name: Banking CEE Expo 2023

  • Event Dates: 2-3 November 2023

  • Event Location: Bucharest, Romania

  • Event Venue: Sheraton Bucharest Hotel, CALEA DOROBANTILOR 5-7, BUCHAREST, ROMANIA, 010551

  • Event Website: www.bancee.eu

1.4. Acceptance of Terms

By registering, attending, or participating in the Event, you acknowledge that you have read, understood, and accepted these T&C in their entirety. These T&C constitute a binding agreement between you and the Organizer regarding your participation in the Event.

1.5. Modification of Terms

The Organizer reserves the right to modify, amend, or update these T&C at any time without prior notice. Any changes to the T&C will be effective immediately upon posting on the Event website or other communication channels. It is your responsibility to review these T&C periodically for any updates or changes. Your continued participation in the Event after the posting of any changes constitutes your acceptance of the modified T&C.

2. General Terms for All Delegates

2.1. Registration Process

To attend the Event, all delegates must complete the registration process through the official Event website at www.bancee.eu/tickets. By registering, you agree to provide accurate and up-to-date information and consent to the collection and use of your personal data as outlined in the Event's Privacy Policy.

2.2. Eligibility and Attendance

The Event is open to delegates who meet the eligibility criteria specified for each attendee category. The Organizer reserves the right to verify the eligibility of any delegate and may request supporting documentation if necessary. The Organizer also reserves the right to refuse entry or revoke the registration of any delegate found to be in violation of these T&C or engaged in any improper conduct.

2.3. Code of Conduct

All delegates are expected to adhere to a code of conduct that promotes professionalism, respect, and inclusivity throughout the Event. Harassment, discrimination, or any form of inappropriate behavior towards other delegates, speakers, or event staff will not be tolerated and may result in immediate expulsion from the Event without refund.

2.4. Disclaimer and Limitation of Liability

While the Organizer strives to ensure a successful and engaging Event, we cannot guarantee the accuracy, completeness, or reliability of the information or content presented. The Organizer disclaims any liability for errors, omissions, or any consequences arising from the use of such information or content. In no event shall the Organizer be liable for any direct, indirect, incidental, consequential, or special damages arising out of or in connection with the Event.

2.5. Intellectual Property Rights

All intellectual property rights related to the Event, including but not limited to presentations, materials, logos, and trademarks, remain the sole property of the Organizer or their respective owners. Delegates shall not reproduce, distribute, or use any intellectual property without obtaining prior written permission from the relevant rights holder.

2.6. Photography and Recording

Delegates may be photographed or recorded during the Event for promotional and informational purposes. By attending the Event, delegates consent to the use of their image or voice in such materials.

2.7. Event Changes and Cancellation
2.7.1. Event Changes

The Organizer strives to ensure the accuracy of the Event programs, speakers, topics, venues, and dates at the time of publishing. However, the Organizer reserves the right to make substitutions, alterations, postponements, or cancellations to the content, format, themes, names, performers, hosts, moderators, venue, timing, or dates of the Event. The Organizer may exercise this right at any time without incurring any liability for costs you may have incurred, including travel, accommodation, and other related expenses. In the event of any changes, the Organizer will make reasonable efforts to notify you as soon as reasonably practicable. Such notifications will be posted on the Event website homepage or communicated through other appropriate channels. If the Event is postponed, the Organizer will provide you with a substitute ticket for the rescheduled date. No refunds will be provided for postponed events.

2.7.2. Event Cancellation

In the unlikely event of the cancellation of the Event, the Organizer's liability to you is limited to the refund of any paid fees remaining after deduction of credit card and payment processing fees. The Organizer will not be responsible for any other expenditure, damage, or loss incurred as a result of the cancellation.

2.6. Data Protection and Privacy

The Organizer is committed to protecting your personal data in accordance with applicable data protection laws. By participating in the Event, you consent to the collection, processing, and storage of your personal data as outlined in the Event's Privacy Policy, which can be found at https://www.connectiva-cee.com/privacy-policy. The Organizer will only use your personal data for Event-related purposes and will not share it with third parties without your consent, except as required by law.

3. Attendee Terms

3.1 Bankers/Regulators/Merchants
 

The Bankers/Regulators/Merchantsticket category is only applicable to attendees who work at a bank, regulating body, or a merchant company. The Organizer reserves the right to request proof of employment to ensure that the attendee has purchased the correct ticket. If it is found that the attendee does not meet the crietria, the ticket amount will be refunded in full, and the attendee will be referred to the appropriate ticket category.

3.1.1 Group Tickets for Insurers/Reinsurers

Group Tickets are available for the Bankers/Regulators/Merchants category and include 3 or 5 individual tickets depending on the size of the group.

3.3 Ticket Refunds

  • Tickets are fully refundable (excluding processing fees) if requested within 30 days of purchase and at least 1 month before the Event. Tickets purchased less than 30 days before the Event are non-refundable.

  • Refunds will be processed using the same payment method as the original purchase. For tickets purchased using card payment, the refund will be issued to the same card. Please allow up to 14 working days for the refund to be processed.

3.4 Ticket Transfers

  • Tickets are transferable under certain conditions. The transfer is possible if the person the ticket is transferred to meets the following conditions:

    •   Is employed by the same company, OR

    •   Is employed by a company of the same category AND

    •   Is on the same seniority level as the ticket owner or higher.

  • If the transfer conditions are met, please notify us of the transfer by sending an email to info@inscee.eu.

3.5 Ticket Benefits

All ticket categories include the following benefits:

  • Access to the event platform

  • Access to all sessions

  • Access to the exhibition area

  • Access to the Gala Dinner & Cocktail Reception

  • Inclusion in the attendee list

4. Exhibitors Terms

4.1 Sponsorship Packages and Benefits
4.1.1 Sponsorship Packages

The Organizer offers a range of sponsorship packages to exhibitors, each providing unique benefits and opportunities. Detailed information regarding the available sponsorship packages, along with their specific benefits, can be found on the Event website or provided upon request.

4.1.2 Agreement Terms

The specific benefits and entitlements associated with each sponsorship package are subject to the terms outlined in the sponsorship agreement between the exhibitor and the Organizer. Exhibitors are advised to review the sponsorship agreement carefully before committing to a specific package.

4.2 Exhibitor Requirements and Obligations
4.2.1 Information Submission

Exhibitors are required to provide accurate and complete information as requested by the Organizer for their participation in the Event. This includes company details, contact information, and any promotional materials necessary for their exhibition.

4.2.2 Compliance with Laws

Exhibitors must comply with all applicable laws, regulations, and requirements related to their participation in the Event. It is the exhibitor's responsibility to ensure that their activities and materials align with legal and ethical standards.

4.2.3 Professional Conduct

Exhibitors are expected to conduct themselves in a professional manner throughout the Event. Any behavior that disrupts or inconveniences other attendees or exhibitors is strictly prohibited.

4.3 Payment Terms and Cancellations
4.3.1 Payment Obligations

Payment for sponsorship packages or exhibitor booths is required according to the terms specified in the sponsorship agreement or invoice provided by the Organizer. Exhibitors are responsible for fulfilling their payment obligations within the designated timeframe.

4.3.2 Cancellation Policy

Should an exhibitor wish to cancel their participation, written notification must be provided to the Organizer within the cancellation period specified in the sponsorship agreement. Exhibitors are advised that cancellations made after the specified deadline may result in cancellation fees or forfeiture of payment.

4.3.3 Refunds and Credits

The Organizer reserves the right to determine the eligibility for refunds or credits in the event of cancellations. Refunds or credits, if granted, will be processed in accordance with the terms outlined in the sponsorship agreement. Alternatively, the exhibitor may opt to have the paid amount credited towards the next scheduled event organized by the Organizer.

4.4 Booth Setup and Dismantling
4.4.1 Setup Guidelines

Exhibitors are required to adhere to the setup and dismantling schedule provided by the Organizer. Detailed instructions and guidelines for booth setup will be communicated to exhibitors prior to the Event.

4.4.2 Safety and Compliance

Exhibitors must ensure that their booth setup complies with all safety regulations and guidelines specified by the Organizer. This includes but is not limited to fire safety, electrical safety, and structural integrity.

4.4.3 Staffing Requirements

Exhibitors are responsible for ensuring that their booth is staffed during the designated exhibition hours as outlined by the Organizer. A sufficient number of representatives should be present to engage with attendees and manage the booth effectively.

4.4.4 Dismantling Procedures

Exhibitors are not permitted to dismantle their booth or remove any materials until the designated dismantling time specified by the Organizer. This allows for a smooth conclusion of the Event and ensures a professional environment for all attendees.

4.5 Liability and Insurance
4.5.1 Property and Material Responsibility

Exhibitors are solely responsible for the security and well-being of their own property and materials at the Event. The Organizer shall not be liable for any loss, damage, or theft incurred by exhibitor's property or materials.

4.5.2 Insurance Coverage

Exhibitors are strongly encouraged to obtain adequate insurance coverage to protect.

For any questions, concerns, or inquiries regarding these Terms or the Event, please contact the Organizer at:

 

CONNECTIVA s.r.o.

Husinecká 10, 130 00

Prague, Czech Republic

Email: info@connectiva-cee.com

Phone: +420 296 399 385

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